What is an event management software?

Being an event planner is not an easy job. You are always juggling multiple things and the clock is always ticking. To create a successful and memorable event, you need to ensure things are in place and there are no last minute glitches. But more than often, this is not an easy job and surely not a simple process when managing it all by yourself. And that is not all – you also need to consider other things like attendees’ satisfaction and event ROI.

You can be an event rock star if you let an event management software help you plan and manage events. The online event management system can be your best friend in helping you save time and money and keeping things organized even in your absence. But with so many event management software solution providers in the market, you should explore and compare several options to find the best suited for your events and needs.

What is an event management software

An event management software is a solution that allows event planners to automate several event planning tasks such as sending invites, tracking registrations, etc. It intends to promote general interaction amongst delegates and project collaboration between different teams. The online event management tool makes the life of event organizers easy and comfortable such that registrants can easily view the event schedules, program details, and latest event related information. In addition to this, there are several other benefits of the software, which eventually allows you to stay ahead of the competition and the technological curve.

Benefits of event management software

1.      Saves time

Event management software allows you to automate manual work so that you can save a ton of time and focus on the more important aspect of event planning.

2.      Increase registrations

By sending electronic invite, event management software allows you to track event registration and send reminders to people who haven’t registered. Most of the event management software solutions are also integrated with social media platforms, allowing event planners to promote their events on these networking sites.

3.      Reduce printing cost

By automating most of the event planning activities, organizers can save a ton of money traditionally spent on printing event collaterals. With event agenda, speaker bios, etc. in the software, your attendees will be able to access information on their phone and won’t have to carry heavy, printed collaterals.

4.      Boost ROI

By saving time and promoting green events, event management software allows you to boost ROI. By engaging the audience at the event, you not only transform attendee experience but also keep them coming back for more.

5.      Scheduling

Event management software keeps your participants up to date on the event’s activities and its location. It also helps you to create customized plans for your attendees, based on their preferences and taste.

6.      Send Push Notification

If there are any changes in the event program, it can be a mammoth task to inform all your registrants about the changes manually. In contrast, event management software has the capability to quickly inform attendees of any update by sending push notifications. Just ensure you don’t spam your attendees by dumping information.

7.      Get critical data

With a robust reporting mechanism, an event management software can help you access the valuable gold mine of event data. With the power of this data, you can customize your future events and ensure you keep creating even better events. Event data cannot be collected when events are planned manually and can even be incorrect due to human errors.

8.      Increase networking

With features like chatting, speaker bio, and social media integration, event management software helps you increase networking at the event even before it has started. Networking is one of the top reasons why people attend events, and event management software helps you propel it with full throttle.

9.      Feedback and Ratings

After the event completes, you must be collecting attendee feedback. But if this is done manually then you need to enter the information in the system to analyse the results. But with an event management software at your disposal, you can quickly collect feedback and rating on different aspects such as the speaker, event content, etc.

Conclusion

Event management software can play a crucial role in helping organisers plan events. From pre-event to post-event, it can guide them at every step of event planning and enhance the interaction and engagement between attendees. It is a must-have tool that will complement your event planning process and set you up for success!