GDPR Affecting Your Data Entry Projects? Here Is The Solution

General Data Protection Regulation or GDPR is a more stringent set of rules concerning the EU citizen’s data protection and privacy. Passed by EU legislators, GDPR demands more transparency be exercised in the businesses dealing with EU citizens’ data. As a result, companies are asked to maintain transparency by disclosing information to customers about how their data is going to be used while ensuring utmost data security.

Non-compliance to the policies will lead to hefty penalties. The changes in the GDPR norms has largely impacted the data entry projects as it involves processes like data mining and contract abstraction where transferring of data is required. However, being specifically concerning the data of EU citizens, it is going to apply everyone directly or indirectly connected with them including outsourcing agencies as well. For instance, if you are into data entry projects outsourcing, then you must ensure that the work doesn’t involve violation of the privacy norms. Misusing of data, using data without customer’s consent or storing customer data beyond the allowed timeframe may land you in trouble.

How to ensure a complete  Compliance

Here are some of the practices which you must follow without fail to ensure proper compliance and avoid hefty penalties:

• Work On Improving Your Infrastructure Security

With the security of the data being a prime concern, it is vital you securely manage the rights to access the data and ensure that EU citizens’ data is fully secure within your company database. There have been cases with businesses having outdated security infrastructure, not providing appropriate safekeeping of the data. However, with new norms in place, it is important to update your database with the latest technologies to secure organizational as well as client data.

Further, it is suggested to incorporate specific internal policies, reviewed and validated as per the GDPR criteria, for data classification, and protection, prior to handling an outsourcing project.

• Have An Outline Of The Data And Document Its Usage

Organizations have vast volumes of data and resources saved in multiple databases. To save it from tampering, trace all your data from the different locations it has been saved in and deployed at. You can look for some data cleansing companies to conduct a quality assessment exercise at regular intervals to ensure that the respective data is traced fully to its storage and also cleanse it to eliminate any irrelevant/outdated data. This will help you to easily track your client’s data and record the specific purpose for which it was obtained. Besides this, It will also help in justifying the use of customer data and its storage duration in the database.

• Partner With A Company That Upholds Compliance

Having a collaborating partner who is duly implementing these privacy norms would always be beneficial as it will ensure that both the purchaser and the service provider on the same page are complying to the GDPR norms. Thus, while outsourcing data entry projects, or any other process that involves customer data, ensure that the company you are collaborating with keep up with GDPR compliance.

Even months after the imposition of GDPR, some organizations are still struggling to make data entry projects comply with the norms. If you are also one among those who are yet to be GDPR compliant then this is the time to take the right steps to ensure proper consent to the GDPR norms