How to Export G Suite Mailbox to PST Like A Pro
This blog focuses on how to use various technologies to export G
Suite mailbox to PST. G Suite (formerly known as Google Apps) is a collection
of web applications created by Google that can be used on a corporate or
personal level.
It is the most popular and widely used cloud-based service for
sending and receiving e-mails to individuals or groups of people. G Suite for
Work introduces professional email, shared calendar, online storage, video
conferencing and more.
G Suite includes Gmail, Calendar, Hangouts, Google+ and separate
units for storing documents, slides, tables and tables.
Data is a vital part of storing this application, so it is
important to create a backup of this data. This can be demonstrated by
exporting G Suite emails to other applications.
Need to Convert G Suite to PST
There are many reasons to back up G Suite email to PST or other
file formats. Some of these are mentioned below
a) The data is lost due to the accidental deletion of the data.
b) Access the G Suite email on desktop email application.
c) Save the data incase of hacked G Suite account.
d) Access to Google Apps email in various file formats.
e) Keep the mailboxes as backup.
How to Export G Suite Mailbox to PST
There are several ways to migrate email from G Suite to PST or
Outlook. Some of these are listed below
·
Set up the G Suite email
account in Outlook to create the PST file
·
G Suite Takeout method
Use Google Takeout to generate the PST file
Google Takeout is Google's free tool. It helps to archive data in
4 different ways, viz
a) Add to drive
b) Add to OneDrive
c) Add to Dropbox
d) Send the download link via email
Note: If the user wishes to
"send the download link via email", a link will be generated and the
link will expire within 7 days. Therefore, be sure to download the file within
7 days.
To create a backup of your G Suite email, follow these steps,
·
First, go to Google Takeout.
·
Log in to your Gmail account and press the "Create Archive" option.
·
Select the items to export, then click on the "Start" button.
·
Now, click Download to
access the Zip file.
·
Browse to the desired location
to save the zip file.
In this way, Google Takeout will download and save the file in
MBOX format. To export the file in PST, you need to either use a MBOX to PST Converter or do the
following:
·
Open Thunderbird and
import the MBOX file.
·
Drag the messages onto the desktop from the
imported MBOX file.
·
Open the MS Outlook
application.
·
Drag and drop the files from desktop to
Outlook folder.
·
Now, select the Open and
export option from File menu.
·
Next, open the import and
export window.
·
Select the "Export to
a file" option to export G Suite to PST.
· Select PST and choose the folder to export the Outlook PST.
·
Click
Finish and the files are
successfully exported as PST file.
Configure the G Suite email account in Outlook to export the PST file
·
First, enable 2-step
verification for G Suite and generate a password that will connect with
Outlook.
·
Select the "File"
option and then click on the "Add
Account" option.
·
Now, enter your name, email ID, password and other details on the
"Auto account setup" page.
·
Then click Next, then
click Finish.
·
In this way, MS Outlook has been configured with Google Mail and
the email is attractive in Outlook.
·
Now, choose File
>> Open and Export >> Import / Export to export G Suite
emails to Outlook.
·
Select the "Export to
file" option and click "Next".
·
Select the PST file as
the file type and click "Next".
·
Now, select the Google Account
to export.
·
Make sure the "Include
subfolders" checkbox is checked.
·
Navigate to the desired location where the output PST file will be
saved, then click "Finish".
Limitations of the manual
method of transferring G Suite emails to PST files
·
Each G Suite account needs to be exported one at a time.
·
Long passes may take longer.
·
Non-technical users may not be able to perform this method.
·
May cause data mismatch.
Alternative Professional Method to Export G Suite to PST
Sometimes, people with a lower technical background may not be
able to perform tasks due to their complicated steps. Also, since each G Suite
account needs to be exported one at a time, this can be a time consuming
process.
A third party utility to Backup
Google Apps
can be used to solve this problem.
It is a professional tool that allows you to quickly export
complete mailbox data in PST format. It is the best backup tool that allows
users to download emails, calendar, contacts and documents from the Gmail
account to the local drive.
·
Step 1: Install the Google Apps
backup software on the system
·
Step 2: Click the backup button
on the top bar
·
Step 3: Select the type of user
as "Single / Domain" and log in with your credentials
·
Step 4: After selecting the
user's mailbox to export, click on the "Next" button
·
Step 5: Select PST from email
format to export G Suite email to PST file
·
Step 6: Apply the required
filter options and browse the destination to save the mailbox data.
·
Step 7: Then click on the
"Start" button to start the transfer process.
Note: Users can export G Suite email to PST, MSG, MBOX and EML
formats.
Conclusion
This article explains the need to export the G Suite mailbox to
PST file and its possible solutions. If you need to migrate G Suite to PST,
always try the free manual method first.
In case it can't get the requested output, then opt for the G Suite backup tool. With this utility,
even novice users can easily perform the export process.
More Articles:
·
Transfer
G Suite Emails to Office 365
·
Convert
NSF to PST on Windows
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