Here’s What You Need To Know Before Hiring A Document Shredding Company
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Document shredding is considered
to be a vast topic, as it covers everything from document recycling to
regulatory compliance to privacy protection. Subsequently, considering the vast
coverage of document shredding, there can be a number of questions and
confusion regarding the services provided by a document shredding company. This
blog will definitely be very helpful in getting a broad understanding of the
topic, as it sheds light on all the frequently asked questions related to a
document shredding company.
Are there any laws and regulations abiding the necessity of
shredding of business documents?
Yes, there are various federal
regulations, like SOX, GLB, HIPAA, and FACTA, that require complete disposition
of information related to clients, past financial transactions, protected
health, personal information of employees, etc., in a secure manner. There is
a heavy imposition of fines and penalties on all organizations for non-compliance
with these regulations.
Does a document shredding company perform the recycling of such
shredded documents?
Once after the completion of the
process of destruction of documents, there are a few document shredders who
accumulate the shredded pieces and turn them into paper pulp. Subsequently, the
paper pulp undergoes various recycling processes to produce marketable consumer
products that can be used for a variety of purposes. However, not every document destruction company owns
the various recycling tools, and they transfer the shredded pieces to other
recycling companies. Lastly, it’s recommended to select a document shredding
company with its own recycling tools, as this will keep your information secure
and costs low.
What is the NAID AAA certification?
NAID stands for National
Association of Information Destruction and NAID AAA certification verifies the
credentials of a document shredding company and ensures that the company meets the highest
industry standards. These standards are designed to measure a particular
shredding company’s competence regarding the on-site destruction of
confidential records. There are multiple audits that are conducted to ensure
that a particular company fulfills the standards that are required to achieve
NAID AAA certification. These audits cover all the domains or aspects of document shredding services, including:
●
Insurance
requirements
●
Validation
of the existing shredding processes
●
Written
security procedures and policies
●
All
the screening processes of employees
Obtaining the services of a
document shredding company, who has obtained a NAID AAA certification,
eliminates any such exposure of risk to the privacy, confidentiality, and
integrity of your documents, record, and information.
What is the minimum cost charged by a document shredding company
for its services?
There was a recent survey
conducted for the purpose of comparing different prices charged by a few
renowned document shredding companies. Subsequently, the report concluded that
the average shredding price of a security bin for on-site shredding is nearly
between $85 and $150. At the same time, the cost surfaces between $100 and 125$
per bin when it comes to off-site shredding of documents.
The overall cost for shredding
services might seem to be a heavy expenditure, but it is much less as compared
to owning a shredding machine. When you hire a renowned document shredding
company, you just don’t pay for shredding, but a safe, secure, and specialized
service. These companies ensure that the confidentiality and integrity of these
documents are not compromised by using all the recent and robust security
measures. Few of the security measures include shredder trucks, installation of
security cameras all around the precinct, locked containers, and a highly-effective an industrial paper shredder that has the ability to shred high volume of records,
information, and documents into minute particles.
What are those factors that are responsible for determining the cost charged by a document shredding company?
There are different factors and
aspects that are responsible for determining the minimum charges for paper
shredding. For instance, the factor of the distance between your factory and
the document shredding company, volume of documents that are required to be shredded,
do you have the transport facility to transfer the documents and collect them
from the shredding company, etc. Further, the overall cost may also vary on the
kind of shredding company you choose. It is generally observed that all
companies quote distinct prices for document
shredding services, so it’s recommended for you to obtain multiple quotes,
and compare all the prices to pick the affordable one.
You can reduce the overall cost
of document shredding services by exploring different document shredding
companies near your company, as there is a high probability that these
companies will collect your confidential documents from your location at free
of cost. And if they don’t provide free transportation, you can deliver the
documents using your own vehicle and save money on transportation costs.
Nowadays, these document shredding companies are also beginning to offer services of hard drive destruction like SSDs, flash memory, floppy disks, or any other defective and old hard drives. Therefore, you can also get your hard drives destroyed by hiring services of these document shredding companies.
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