Everything You Need To Know About Policy And Procedure Management Software
Policy and procedure management is the process of making, communicating, and maintaining policies and procedures within a company. Every organization has policies and procedures defined by management to ensure that all the employees work in compliance with management’s vision to achieve the optimal results.
The policies and procedures may be internally developed to cater to local needs or may be developed to meet regulations promulgated by government regulators. A well-defined set of policies create a culture of compliance to the organization’s operational boundaries, extend support to company’s activities, and protect the company from litigation.
If you are drafting a business policy, an organization procedure or a complete policy and procedure manual then you must know that writing policies and procedures have certain requirements. There are three major factors of policy and procedure management: Sharing, Control, Reporting.
- Document Sharing
Once you have well-written your company policies and procedures, it is important to enable easy finding and sharing options for the final policy and procedure document. Everyone will look for fast access to the document from various devices. It needs to be uploaded to the internet for easy access. - Document Control
This aspect focuses on a version control system for all the revisions of a document. It includes having an easy workflow of approval authority and reviewers to each revision. A special attention is required to ensure that your staff only access a current revision at a time.
While writing policy and procedure manuals for compliance, you will need a special type of revision control to ensure that all the documents have been reviewed and approved before release. In the case of a private document, you also need access control. - Document Review & Report
It is important for your management to find out if they need to review the policy and procedure documents periodically. For this, they need to know all the released versions of the document and who all have read them.
Policy and Procedure Software is designed to focus on sharing, control, and reporting as the staff needs to use company’s policy and procedure, the business need document control for compliance and effectiveness, and as an auditor or management, you need to analyze both compliance and effectiveness. Policy and Procedure Management Software is the most efficient and least expensive way to manage your organization policies and procedures.
Comments