How to set realistic expectations for your wedding band?

One of the fundamental (yet often overlooked) components of a successful wedding reception is having realistic expectations for the music band. Here are five ways in which you can create reasonable expectations and avoid any unpleasant surprise in your wedding reception.

1.      Deal directly with the band

When you are booking your band, it is critical that you forge a relationship with the band’s contact person and speak to him or her directly (even if you are booking through an agent). Direct communication will help you address all your needs clearly without the possibility of details getting warped or skipped.

2.      See the band live at another wedding reception before hiring

Whether you are considering a jazz band or an instrumental ensemble like a string quartet wedding band, the fastest, easiest and the most accurate way to be convinced of what you can expect from them is to catch them perform live at another wedding reception. Also, if you are seeing all the bands you are considering, you will have absolute confidence in your decision – no second guessing that the band you have decided to go with may not be good enough or that other bands may be better.

3.      Work with an experienced wedding planner

You must be wondering: “what does hiring a wedding planner have to do with the band?” As it turns out, a lot! Wedding planners make it their business to have dealings with vendors in order to make sure your big day runs like clockwork. They have the experience to ask the right questions and raise the right issues to make sure you get what you want.

4.      Hire an experienced band

Well, this one is a no-brainer. After all, once the dinner has been served, it is the band that essentially runs the show. For that reason, the band you are considering (whether it be pop strings, classical or a jazz wedding band) must be experienced to not only have a grasp of how to properly put together the show but also be prepared for any issues that may come into view.

5.      Communicate regularly with the band

If you want your wedding reception music entertainment to be a success, it is important to keep the band in the loop with all the developments. This will allow the band to bring up any issues that you may not have considered that may affect your decision.

Staying within these guidelines should create appropriate and reasonable expectations for everyone involved and ensure a smooth reception.