Choosing the Right GPS Fleet Management System: A Comprehensive Guide

GPS-based fleet management platforms help hundreds of thousands of transportation managers track fuel costs, vehicle maintenance, and driver habits. These platforms overlap, but your company may benefit more from one depending on features, contract requirements, price, and partnerships.

We'll explain GPS fleet tracker management systems and help you choose a tracking solution that improves efficiency and safety.

Explain GPS fleet management

GPS fleet management uses GPS tracking devices to understand vehicle locations, driver habits, fuel consumption, and other metrics. GPS fleet management systems ensure safe driving by monitoring driver behaviour and vehicle efficiency.

Hardware and software help them succeed. Vehicle hardware tracks location, generates maintenance diagnostic data, and monitors driving behaviour. The hardware updates the system software in real-time using a cellular network (and sometimes satellite).

GPS fleet tracker can optimize driver routes, run safety scoreboards, track vehicles and assets, change job specs, schedule vehicle maintenance, and more.

Selecting a Fleet GPS System

Businesses can need help choosing the best GPS fleet management service with many options. Follow these steps to start well:

Be familiar with your fleet:

List all assets and vehicles that need constant surveillance. This list will help you choose tracking gear. The tools needed to follow a truck, container, or construction equipment vary.

Consider your monitoring KPIs:

The fleet composition will determine needs, but priorities will remain consistent. You may value driver safety and responsibility. Dashcams are ideal for monitoring drivers' behaviour. If you care about construction asset management, you may be interested in technology that tracks and analyzes maintenance metrics and sends utilization alerts.

Prioritize essential features:

GPS fleet tracking is expensive. Overspending is inevitable unless you clearly distinguish between essential and desirable company features. Write down the features you need and the ones you'd like if you could afford them. For instance, you may want tracking but not dashcams. However, you may want an AI-powered dashcam with only a few third-party integrations.

Set spending limits:

Based on fleet size and essential features, set vehicle upper limits. You need a starting point, even if you need to increase your budget.

Research the market:

Finding a GPS fleet tracking solution is easy. Fortunately, most providers list their features and services on their websites. The detailed reviews of the top GPS fleet tracker services let you compare features and functions. Gather all the service provider features you need and choose those within your budget.

Use no-risk demos and trials:

Ask potential service providers for a free system trial. Free demos are typical for services without trials. Salespeople can explain platforms' scalability, features that may suit your company and upcoming updates.

Online feedback:

Online reviews can objectively evaluate the platform's customer service and usability. Ask other fleet managers who used a service provider for advice.

Shop and bargain:

For an accurate quote, list all important features and services. Some providers won't change their prices, but others may negotiate. They may demand more time or money upfront to lower the price.

Conclusion:

GPS fleet tracker systems are essential for accountable, efficient, and safe operations. GPS tracking devices and powerful software let companies track vehicle locations, driver behaviour, gas usage, and maintenance needs. Before choosing a GPS fleet management service, consider your fleet, metrics, features, budget, and contracts. Companies can make informed decisions that meet their needs through market research, free trials or demos, peer reviews, and supplier negotiations. Today's fast-paced business world requires a GPS fleet management system that adapts to your fleet's needs and provides value and reliability.